P&L template for an Amazon business
A free, self-calculating profit & loss spreadsheet set up for an Amazon business: type your statement lines on one tab and the monthly P&L builds itself, with guidance for the categories this trade actually uses.
- Free Excel file preloaded for an Amazon business; works in Google Sheets and Numbers too.
- Type transactions once; twelve monthly P&L columns calculate themselves.
- Category guidance for this trade: inventory (cogs), prep & shipping supplies, software & subscriptions, and more.
- Transfers, card payments, and owner draws get an excluded section so they never inflate or deflate profit.
- Prefer not to type? RapidPnL builds the same P&L from your statement PDFs in minutes, reconciled to the penny, for $49.
Excel format (.xlsx), about 25 KB, free, no email required.
Download the templateWhat income looks like for a Amazon business
AMZN DISBURSEMENT or AMAZON.COM deposits arrive on the settlement cycle, typically every fourteen days, sometimes irregularly when Amazon holds a reserve against returns. Each deposit is gross sales minus referral fees, FBA fulfillment fees, storage fees, refunds, and any advertising charged to the seller account, so the bank records settled cash rather than sales. Occasionally the arithmetic runs negative in a slow, refund-heavy period, and Amazon charges the card on file instead of depositing; that debit belongs on the P&L as a real cost of the period. Sellers running Shopify or eBay alongside see those processors as separate recurring patterns, each categorized once.
In the template, every deposit gets entered as a positive amount and categorized as Sales & Services Revenue (or Other Income when it genuinely is not sales). The monthly columns then show your revenue pattern at a glance, which is the first thing a lender reads.
The expense categories that matter
Supplier wires, Alibaba charges, wholesale invoices, arbitrage buys. The biggest line, and the one that decides whether growth is profit or just volume.
Poly bags, labels, boxes, tape, and freight or UPS charges sending stock into FBA. Scales with the inventory line and belongs beside it.
The professional selling plan, repricers, keyword and research tools. A monthly stack that quietly grows with the business.
Amazon PPC is often deducted inside settlements; where it bills the card instead, it shows as its own visible line. Outside ads (Meta, Google) always debit separately.
Sellers who outsource prep or storage outside FBA pay these by invoice, a recurring vendor pattern worth keeping distinct from Amazon's own fees.
The part most templates get wrong
Transfers between your own accounts, credit card payments made from checking, owner draws, and loan principal are cash movements, not income or expenses. A homemade P&L that counts them reports the wrong profit, and it is the first thing an experienced reviewer notices. This template gives those categories a dedicated excluded section below the P&L: the cash stays tracked, the profit stays honest.
The honest test of any hand-built P&L is reconciliation: for each account and month, the beginning balance plus every line you entered must equal the printed ending balance. The Start-here tab walks through the check. If typing and checking a year of statements is more weekend than you want to spend, the Amazon business P&L guide shows what the finished product looks like, and RapidPnL builds it from your statement PDFs in minutes.
Upload the PDFs and get a management-use profit & loss in minutes, with every statement reconciled to the penny. $49 for 3 months, then $9 each additional month. Full refund if we can't reconcile.
The free statement is read, categorized, and reconciled on screen before you pay anything. One per person; no card required.
Common questions
Inventory (COGS), Prep & shipping supplies, Software & subscriptions, Advertising (where separate) do most of the work on this trade's P&L. The template's Start-here tab explains each one, and the dropdown carries the full chart of accounts so nothing gets forced into the wrong bucket.
Record what actually lands on the bank statement. AMZN DISBURSEMENT or AMAZON.COM deposits arrive on the settlement cycle, typically every fourteen days, sometimes irregularly when Amazon holds a reserve against returns. Enter each deposit as a positive amount under Sales & Services Revenue; processor fees that appear as separate debits get their own expense line.
Same engine and formulas, tuned for an Amazon business: the Start-here tab lists the categories that matter for this trade and why, and the Transactions tab opens with example entries that look like this business's real statement lines.
Other industries
- Cleaning business →
- Contracting business →
- Restaurant →
- Food truck →
- E-commerce business →
- Landscaping business →
- Trucking business →
- Salon →
- Consulting practice →
- Handyman business →
- Photography business →
- Auto repair shop →
- Etsy shop →
- Rideshare or delivery business →
- Short-term rental business →
- Real estate practice →
Written by a licensed CPA. This guide is general information, not tax, legal, accounting, or financial advice, and does not create a professional relationship. Lender requirements and bank websites change; confirm specifics with your lender and financial institution. RapidPnL reports are cash-basis summaries generated from customer-provided data for management use only, not audited or CPA-reviewed. © 2026 RapidPnL LLC.