P&L template for a rideshare or delivery business
A free, self-calculating profit & loss spreadsheet set up for a rideshare or delivery business: type your statement lines on one tab and the monthly P&L builds itself, with guidance for the categories this trade actually uses.
- Free Excel file preloaded for a rideshare or delivery business; works in Google Sheets and Numbers too.
- Type transactions once; twelve monthly P&L columns calculate themselves.
- Category guidance for this trade: fuel (or charging), maintenance & repairs, insurance, and more.
- Transfers, card payments, and owner draws get an excluded section so they never inflate or deflate profit.
- Prefer not to type? RapidPnL builds the same P&L from your statement PDFs in minutes, reconciled to the penny, for $49.
Excel format (.xlsx), about 25 KB, free, no email required.
Download the templateWhat income looks like for a rideshare or delivery business
Each platform pays on its own weekly cycle under its own name: UBER, LYFT, DOORDASH, INSTACART, GRUBHUB, each a recurring deposit pattern categorized once. Drivers using instant-pay features see smaller, more frequent deposits instead of one weekly amount, which is still the same pattern, just denser. Tips arrive inside the payouts, already included, so no separate handling is needed. The monthly columns then answer the question multi-app drivers rarely see answered: what each platform actually contributed per month, and whether the mix is shifting. Cash tips exist only if deposited, and a weekly cash-tip deposit is the habit that keeps them part of the provable record.
In the template, every deposit gets entered as a positive amount and categorized as Sales & Services Revenue (or Other Income when it genuinely is not sales). The monthly columns then show your revenue pattern at a glance, which is the first thing a lender reads.
The expense categories that matter
The dominant recurring line: gas stations several times a week, or home and public charging for EV drivers. Watching it against deposits is per-mile economics in rough form.
Oil changes, brakes, tires. Rideshare mileage compresses a car's maintenance schedule, and the whipsaw months argue for a reserve.
The personal auto premium plus a rideshare endorsement where carriers offer one. Lapses show up as missing months, and the gap between platform coverage periods is a real exposure worth insuring.
The phone is the dispatch office. The plan, mounts, chargers, and any mileage-tracking subscription belong on the record.
Interest is an expense; principal is debt repayment and stays off the P&L so profit is not understated. When the lender itemizes the split it is applied; otherwise the item is flagged.
The part most templates get wrong
Transfers between your own accounts, credit card payments made from checking, owner draws, and loan principal are cash movements, not income or expenses. A homemade P&L that counts them reports the wrong profit, and it is the first thing an experienced reviewer notices. This template gives those categories a dedicated excluded section below the P&L: the cash stays tracked, the profit stays honest.
The honest test of any hand-built P&L is reconciliation: for each account and month, the beginning balance plus every line you entered must equal the printed ending balance. The Start-here tab walks through the check. If typing and checking a year of statements is more weekend than you want to spend, the rideshare or delivery business P&L guide shows what the finished product looks like, and RapidPnL builds it from your statement PDFs in minutes.
Upload the PDFs and get a management-use profit & loss in minutes, with every statement reconciled to the penny. $49 for 3 months, then $9 each additional month. Full refund if we can't reconcile.
The free statement is read, categorized, and reconciled on screen before you pay anything. One per person; no card required.
Common questions
Fuel (or charging), Maintenance & repairs, Insurance, Phone & apps do most of the work on this trade's P&L. The template's Start-here tab explains each one, and the dropdown carries the full chart of accounts so nothing gets forced into the wrong bucket.
Record what actually lands on the bank statement. Each platform pays on its own weekly cycle under its own name: UBER, LYFT, DOORDASH, INSTACART, GRUBHUB, each a recurring deposit pattern categorized once. Enter each deposit as a positive amount under Sales & Services Revenue; processor fees that appear as separate debits get their own expense line.
Same engine and formulas, tuned for a rideshare or delivery business: the Start-here tab lists the categories that matter for this trade and why, and the Transactions tab opens with example entries that look like this business's real statement lines.
Other industries
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Written by a licensed CPA. This guide is general information, not tax, legal, accounting, or financial advice, and does not create a professional relationship. Lender requirements and bank websites change; confirm specifics with your lender and financial institution. RapidPnL reports are cash-basis summaries generated from customer-provided data for management use only, not audited or CPA-reviewed. © 2026 RapidPnL LLC.