Example P&L for a Salon with Booth Renters
What a statement-built P&L looks like for a booth-rental salon: the owner's chair and three renters untangled into separate lines, three months side by side.
- This example shows a shop banking $16,263.18 to $17,752.52 a month across three streams: the owner's processor deposits, weekly booth rent from three renters, and deposited cash.
- The booth-rent line is the quiet economics of the rental model: $9,750.00 for the quarter, covering about 95 percent of the shop's $10,250.82 rent and utilities. The renters keep the lights on and the owner's chair is mostly margin.
- The biggest judgment call is the weekly incoming Zelle from the same three names. That is booth rent, which is revenue to the shop, and its recurrence makes it a one-time categorization.
- Product runs 15 percent of the owner's processor deposits, a share worth watching: if it climbs without a retail bump, backbar cost is drifting into retail's share.
- Net margin lands just over 62 percent before the owner's draw, in line with an owner-operator whose renters cover the fixed costs.
- The numbers are fictional, but the format, the untangling, and the judgment calls are exactly what a reconciled statement-based P&L delivers.
Below is a complete example profit and loss statement for a fictional four-chair shop, Copper Comb Studio LLC, where the owner works one chair and rents the other three, covering April through June 2026. Salon money is a braid of streams, and this page shows the braid untangled: card-processor deposits for the owner's services and retail, weekly booth rent arriving by Zelle, and cash deposits, each on its own line. Every total is computed from the lines, so the document foots the way a delivered report must.
Use it two ways. If you run chairs and have never seen the streams separated, this is what the separation looks like and why it matters: a shop can have a strong service month while quietly losing a renter, and only separate lines show which business had the good month. If a landlord or expansion lender just asked for financials, this is the format they expect, and the reading notes explain what they check first.
| INCOME | April | May | June | Total |
| Processor deposits (services and retail) | $12,643.18 | $13,187.52 | $14,022.96 | $39,853.66 |
| Booth rent from three renters | $3,000.00 | $3,750.00 | $3,000.00 | $9,750.00 |
| Cash deposits | $620.00 | $815.00 | $540.00 | $1,975.00 |
| Total income | $16,263.18 | $17,752.52 | $17,562.96 | $51,578.66 |
| EXPENSES | April | May | June | Total |
| Product and supplies | $1,874.12 | $2,142.09 | $1,968.84 | $5,985.05 |
| Rent and utilities | $3,415.00 | $3,389.72 | $3,446.10 | $10,250.82 |
| Laundry and linens | $265.00 | $265.00 | $273.00 | $803.00 |
| Software and booking fees | $341.18 | $354.67 | $369.20 | $1,065.05 |
| Insurance | $452.00 | $452.00 | $452.00 | $1,356.00 |
| Total expenses | $6,347.30 | $6,603.48 | $6,509.14 | $19,459.92 |
| NET PROFIT | $9,915.88 | $11,149.04 | $11,053.82 | $32,118.74 |
- Owner draws $8,400.00: The owner's $2,800.00 monthly transfer to personal checking is equity movement, not a business expense.
- Transfer to savings $1,500.00: Money moved between the shop's own accounts changes nothing about profit.
Line notes
- Processor deposits (services and retail): Daily settlements from the booking platform's card processing: the owner's services and retail together.
- Booth rent from three renters: Weekly Zelle at $250.00 per renter. May has five Fridays, hence the bump. Revenue to the shop, categorized once.
- Cash deposits: Chair cash and retail cash, counted only when deposited. Regular deposits build the provable income record.
- Product and supplies: Beauty-distributor runs for color, backbar, and retail inventory. The big May run was restocking retail shelves.
- Rent and utilities: Fixed rent plus utilities that move a little with the season. The number the booth-rent line is measured against.
- Laundry and linens: Towel service. Small recurring debits that belong on the record.
- Software and booking fees: The booking platform subscription and its per-transaction fees, which scale with the processor line.
Two businesses on one page
The processor line grows steadily, $12,643.18 in April to $14,022.96 in June, which is the owner's chair and retail having a good spring. The booth-rent line behaves completely differently: $3,000.00, $3,750.00, $3,000.00, flat except for May's fifth Friday. That flatness is the point. Booth rent is rental income, and it holds as long as chairs stay filled; a wobble in this line means a renter paying late, which is worth addressing long before it becomes a vacancy.
Read together, the quarter's $9,750.00 of booth rent covers about 95 percent of the $10,250.82 in rent and utilities. The renters nearly carry the shop's fixed costs by themselves, so the owner's $39,853.66 of processor deposits and $1,975.00 of deposited cash sit almost entirely on top of a covered base. Seeing that split plainly is what the untangled P&L is for.
The margin, and what is inside it
The quarter shows $51,578.66 of income against $19,459.92 of expenses, leaving $32,118.74 before the owner's draw, a net margin just over 62 percent. The honest caveat from the industry guide applies here: the owner's own chair time is inside that margin. The P&L states what the shop earned; what the owner's hours are worth is a management judgment the numbers inform but cannot make.
Product and supplies total $5,985.05, right at 15 percent of the processor deposits. That ratio is the line to watch across a year. If distributor spending climbs while retail sales do not, backbar costs are eating into service margin, which is a pricing conversation waiting to happen, and it is only visible when the months sit side by side.
What a landlord reads on this page
Landlords underwrite salon leases like small commercial credits, and their core question is coverage: monthly revenue comfortably above the rent, across enough months to prove it is not a streak. This quarter shows revenue near five times the rent-and-utilities line every month, with the booth-rent stream providing a floor that does not depend on foot traffic. That is the reading that gets a renewal signed.
What makes self-prepared salon numbers pass the first check is reconciliation: booth rent, service revenue, and every expense tying to statement lines. A POS export alone cannot do that, because it knows nothing about the rent, the booth Zelles, or the cash that never touched the reader.
Use this format yourself
The free salon P&L template is this exact layout as a spreadsheet with the categories pre-loaded. For the full walk-through of categories, judgment calls, and what lenders ask a salon for, read the salon P&L guide. And to see a statement-built report with working charts and reconciliation detail, the full sample report is a complete delivered order for a different fictional business.
Common questions
Tips the owner keeps are income; tips passed through to others are not. Processor reporting varies, and where statements cannot distinguish, the review step asks instead of guessing. In this example the processor line is the owner's own chair, so tips ride inside it.
Only once deposited. A monthly cash deposit matching the booth rate reads clearly as booth rent and builds the record. Cash that goes straight to a pocket is invisible to any statement-based document.
Yes. The free salon template below is this exact format as a spreadsheet with the categories pre-loaded, booth rent included. Or upload your statements and RapidPnL builds the reconciled version in minutes.
Upload the PDFs and get a management-use profit & loss in minutes, with every statement reconciled to the penny. $79 for a quarter, $249 for a full year in monthly columns. Full refund if we can't reconcile.
The free statement is read, categorized, and reconciled on screen before you pay anything. One per person; no card required.
Written by a licensed CPA. This guide is general information, not tax, legal, accounting, or financial advice, and does not create a professional relationship. Lender requirements and bank websites change; confirm specifics with your lender and financial institution.